About large file transfers
Your staff create large files in their daily work using powerful office tools and it is inside these power-points, spreadsheets, excel charts, data bases, cad files, pdfs and so on that they capture some of the most important and confidential aspects of your business. These files are quite large and with new technologies are getting larger; your staff want to use these files in many different locations and on many devices and the people with whom they share ideas are often outside your organization and the fact is the power of these ideas is most valuable when shared; and it is here you hit a serious problem.
The tool we would most likely select to share our ideas is e-mail, and e-mail simply does not handle large files well and is not secure especially beyond the boundary of your firewall. You have most likely by necessity set limits on the size of files that can be attached to e-mail and on the absolute size of e-mail storage for each member of your staff; when either of these limits are hit individuals are forced to make a choice about how to share the ideas they have been working on with others.
And here lies the problem; those choices include some safe, complex and expensive tools such as SMIME, or some less safe home built solutions such as in house ftp servers however increasingly staff are finding consumer grade e-mail and cloud services such as drop-box and g-mail the fastest ways to share what they want when they want. There are many choices that are made, some if not all of these can be found in most work places and these choices create significant risks to your organization. We will show that by removing the flaws in e-mail you dramatically reduce your risk and so remove the associated problems.
File transfer methods
Their pros and cons:
Send large files with Cryptshare:
A short animation
Advantages of file transfer with Cryptshare
- Encryption of e-mail
- No size limit for transfer of files
- Documentation of all activity for compliance
- No user accounts needed
- No exchange of certificates needed
- No software installation needed
- All stored files encrypted
- Encrypted transfer of files
- LDAP Integration
Exchanging large files between businesses: B2B.
Few companies regardless of sector, can avoid exchanging data packaged as big files. It happens many times daily and is now almost exclusively done electronically. Users face two challenges: Firstly, the content is usually pretty sensitive, and secondly, the file attachments are often too large to send via e-mail.
However, since the data has to be sent urgently employees, customers and business partners use solutions that are not in the control of the enterprise and lack basic data security, simply due to the absence of an alternative. We will discuss the best ways to share large files and show you the benefits of Cryptshare.
Sending large files, videos, power-points, CAD drawings and so on was and still is a task with unwanted difficulty. To send a PowerPoint presentation or similar data ad hoc as you would an e-mail attachment is likely to be blocked by your e-mail server, if not by yours then by the recipients e-mail system. There are many solutions to this problem, but certain criteria should be met.
So how can I send large files in daily business life?
For enterprises it is essential to be able to send and receive sensitive information and large amounts of data ad hoc, quickly and securely. Demands to exchange data - whether secret documents or big files - will increase in the future. Companies must have access to secure and easy-to-use solutions that are easily available to all.
The fact is that software solutions with which large files can be secured and sent that handle e-mails and offer an audit trail at the same time, are rare. The security you demand when transferring large files is only provided with a few applications.
That's why we developed Cryptshare in the first place. A secure file transfer solution that lets you send files of any kind, of any size, securely, anytime, anywhere.
Acceptance, usability & individuality
When sending files, security is not the only issue. It should be possible to do quickly and easily too. A software solution for secure data transfer must be extremely user-friendly and available at point of need.
The e-mail and file transfer solution should be easy to use for all communication partners - employees, customers and suppliers. A user interface, which is well structured and guides the user, is essential.
Typically the solution brings the ability to customize the file upload and download to specific policies, while maintaining easy handling for all parties involved. The enterprise should, for example, define sender and recipient combinations and set file size limitations, if bandwidth needs to be protected. Sending files via e-mail should be handled away from the company's e-mail server and instead be handled automatically via the encryption software.
Trust plays an important role in business communication. Therefore, the web application of the encryption software must be adaptable to the corporate design of the company, showing that care is being taken.
Industries and their special file formats
In some industries specialized file formats are used for critical and mostly confidential material. In addition to security and ease of use your solution should have the ability to handle all file formats and files of any size. In order to be able to send very large files which the recipient can also receive, a receiving software must be compatible with a variety of possible file formats.
Every company depending on the industry has its own requirements for a successful data exchange: the employee of a film production company sends videos, a human resources manager rather contracts in the form of text files, but no special requirements should exist to inhibit successful sharing of large files.
Engineers, architects or technical draftsmen often send and receive CAD files. Banks, government agencies, the pharmaceutical industry and many other companies need to exchange information in a wide variety of file formats while respecting strict legal requirements.
No matter what your focus is on data exchange, with Cryptshare, you have a user-friendly software on your side that can be adapted to your needs for the secure exchange of large data.
Want to try Cryptshare yourself?
About "Large file transfer"
The NSA and other government funded authorities have been discussing how they can work with the encrypted data of private persons and companies. Leaks and spying scandals have increased the awareness for the need to encrypt data and with it greater efforts to secure communications have been made. This in turn makes law enforcement more difficult when it comes to accessing digital data and communications. However the NSA argues that to prevent threats to the nation they need access to all communications. NSA-Director Michael Rogers proposes the solution is to create a master digital key with several different pieces creating "front door“ access to all digital devices for the authorities.
The US cloud provider Dropbox has expanded its range of APIs to make it easier for business customers to put files into the Dropbox cloud storage and manage access to the files located there. But is the cloud really the right choice for your business?
The German daily newspaper "Die Welt" recently reported in an article on findings taken from the Cyber Security Study that the Allensbach Institute has carried out on behalf of the Deutsche Telekom subsidiary T-Systems. The study shows a high degree of scepticism among executives about using US IT companies and providers of cloud services.
People and companies who want to exchange data usually are confronted with two basic problems. A: Using a proper email encryption system can be very complicated. B: Sending large files via email is often limited by the provider, software or encryption system. The alternative is to use a USB stick. But this isn’t without risk as recent developments show.