IT compliance made easy

for you and your staff.

With Cryptshare protective email classification.

Due to increasing requirements in data protection and data security, companies have to manage their data processing processes securely. In addition to email encryption, Cryptshare offers the capability to classify data before transmission with Microsoft Outlook. Data classification is an important compliance standard asked for by the GDPR.

Cryptshare protective email classification makes it possible to classify outgoing messages depending on the sensitivity of the contents in different protection classes as defined by the enterprise. Depending on the selected protection class, customised transmission paths and settings can be specified administratively.

E-mail classificatie binnen Outlook

Video

E-mail classificatie binnen Outlook - dataclassificatie conform AVG

 

De classificatie van gegevens is een belangrijke nalevingsnorm, die onder andere door de AVG wordt vereist.

Tegelijkertijd moeten werknemers gegevens verzenden die verschillende beschermingsniveaus vereisen en moeten er individuele veiligheidseisen worden gesteld aan de overdracht van deze gegevens.

Met de e-mailclassificatie van Cryptshare worden beide eisen samengevoegd tot één handige oplossing.

De beheerder kan, in overeenstemming met de wettelijke eisen en het bedrijfsbeleid, alle e-mailclassificaties aanmaken, zoals

  • Geen indeling
  • Onkritische gegevens
  • Vertrouwelijke gegevens
  • Strikt vertrouwelijke gegevens

het veiligheidsniveau van de gegevensoverdracht rechtstreeks te koppelen.

Overdrachten die als "niet-kritische gegevens" zijn geclassificeerd, kunnen bijvoorbeeld zonder wachtwoord worden uitgevoerd. "Strikt vertrouwelijke gegevens" worden alleen overgedragen met het hoogste niveau van wachtwoordbeveiliging.

Op die manier maken ze uw medewerkers bewust van kritische gegevens en bieden ze hen tegelijkertijd een hulpmiddel bij het nemen van beslissingen.

Meer informatie over e-mailclassificatie

Easy handling

The sender uses Microsoft Outlook as usual. If the protective email classification function is activated, the "Email classification" button appears next to the "Send with Cryptshare" button. By clicking on the button, the customizable protection classes available in the company are displayed. If the user moves his mouse over one of the protection classes, a so-called ‘tooltip’ appears, which provides further information on the meaning of the protection class. This helps to train users in security requirements as demanded by the GDPR.
The protective email classification is set up by the administrator according to their legal needs and the company's legal requirements. They can release the user from defining a protection class or make it binding. If the specification of a data class is mandatory, the user must select an option before they can send the message. Only if the selection allows no classification can the user send messages with the protection class "No classification".

[Translate to nl_NL:] Cryptshare protective e-mail classification
[Translate to nl_NL:] How to select a protection class in Outlook

Depending on which delivery rule(s) the administrator has set the respective protection class, the message is:

  • compulsorily sent via Cryptshare (the Cryptshare sidebar will open in which the dispatch will be completed with just a few clicks)
  • not sent by Cryptshare or
  • the sender decides for himself whether it should be sent with Cryptshare or not.

If the settings made by the sender conflict with the settings of the selected protection class, they receive a message and can adjust the settings. This way the company ensures compliance guidelines are kept.
If the dispatch is carried out with Cryptshare, certain transfer options are preset according to selected protection classes. Depending on the selection, they can be editable, greyed out or invisible.

Protection classes in transfer dialog

Transfer options and chosen classification can be seen in transfer dialog

Effective tracking

The sender can easily recognise the classification of his own messages as each protection class has a clear colour coding.

In the "Sent Items" folder and in the upload manager, he can see under which protection class his message was sent.

Easy implementation

The administrator can create the classification rules in the Configurator. They have the possibility to create an example configuration with default values, which can then be changed according to the specifications. This is faster than editing a new empty file. The example configuration includes three classifications for non-critical, confidential, and strictly confidential content.

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