Email security for Outlook
strong encryption of emails and files
Every day your business exchanges a wealth of data with customers, suppliers and partners. A big part of this communication takes place via email and Outlook and is constructed in your Office applications.
However, often the information is highly confidential or captured in files that are simply too big to send via email. So what happens then?
There are many different ways to get around this problem but our advice is to use the tools you already have!
Cryptshare for Office 365 & Outlook enables you to
- secure and share confidential emails and files without size restrictions
- completely ad hoc via your regular email directly from your familiar Outlook interface.
By solving these known problems in email Cryptshare provides the fastest and most simple solution.
Table of contents
Secure emails and large files in Outlook
How to send and receive emails securely with Cryptshare
Extend the power of your Outlook
Cryptshare provides more than low cost security. Our customers report that the usability and productivity gains from using Cryptshare in their daily work life deliver far greater benefits than just financial savings. The user interface is familiar and intuitive to use and offers key functions as they are required. The interface design integrates into MS Outlook seamlessly and is focused on ease of use and a positive user experience.
No training is required. The transaction progress display bar gives the user a clear status of all current incoming and outgoing transfers.
The sidebar gives the user control over passwords, attached files and all sent and received emails. A prominent one click button enables users to send emails and large files via Cryptshare as quickly as a standard unencrypted email. Customers tell us that the Cryptshare add-in makes sending large files and sensitive information straight from their familiar email environment simple and part of their daily routine.
Email classification in Outlook
Data classification is an important compliance standard asked for by the GDPR.
In addition to email encryption, Cryptshare offers the capability to classify data before transmission with Microsoft Outlook.
Keep on track of your secure data transfers
Everything under control with the Cryptshare for Outlook Transfer Manager
Don’t lose track of those important items! With an integrated transfer manager as a side bar into Outlook you keep full control. It shows the status of all transfers you have sent and received via Cryptshare for Outlook. Since sending a lot of items means having to manage many different passwords, an option lets you check all corresponding passwords you’ve assigned. In order to prevent storage space problems in your Outlook inbox, large files received via Cryptshare can be detached from the original mail and stored on your hard drive. The side bar provides a clear overview at all times, convenient and secure. A feature you’ll never want to do without again.
Recall email in Outlook
Sent a message or file to the wrong recipient? No problem: recall it with Cryptshare!
This happens to everyone and can turn into a real risk, because such a mistake by any employee can become a security risk, especially for valuable data. How can you avoid accidental leaks or loss of information such as
- Trade secrets
- Personal data
- Patient data
- Constructional plans
With Cryptshare's Revoke feature, human error can be corrected even after the fact. This offers your employees a safety tool that alleviates the stress in cases where files were sent by mistake. At the same time, you significantly reduce the overall risk of data loss for your company.
The revocation function completes our protection package to prevent accidental loss of data.
- Black- /Whitelisting to prevent the dispatch to certain recipients in advance -
- Password protection of the files that are sent -
- Usage of the Revoke feature if the files have already been sent -
Add permanent secure connections to your Outlook
Our revolutionary QUICK Technology - Send and receive secure emails and files without passwords
Notification emails in your corporate design
Impress your communication partners not only with a high standard of security and usability, but also stay in their minds with your corporate design.
With Cryptshare for Outlook you’ll impress even down to the notification email to the recipient.
You can customize it according to your corporate design in just a few simple steps. The clearly arranged layout will give them a perfect overview of all information they need and shows you take care of security.
This will improve how your company is perceived regarding security and improve acceptance among users.
Advantages of securing email in Outlook with Cryptshare
- Encryption of email
- No size limit for transfer of files
- Documentation of all activity for compliance
- No user accounts needed
- No exchange of certificates needed
- No software installation needed
- All stored files encrypted
- Encrypted transfer of files
- LDAP Integration
Send Cryptshare transfer passwords in Outlook via SMS
Cryptshare users can transmit transfer passwords to recipients via SMS - directly from Outlook
Easy administration, more security, less cost
Cryptshare‘s powerful policy engine enables specific risks to data in your organisation to be countered and policies for use to be defined centrally from a comprehensive administration console based on defined needs.
From a central server inside your DMZ Cryptshare is, by default available to all of your email users.
You may elect to create different policies for different groups providing legal, administrative and economic advantages.
It also lets you comply with data protection guidelines easily. A self-cleansing system without the need for daily user management keeps administrative efforts low and gives your IT time to focus on other pressing tasks.
Furthermore, using Cryptshare unburdens the company’s email system and therefore offers the opportunity to save money and resources on storage and back up.
In combination with a simple pricing model return on investment for use is measurable and short.
Cryptshare in numbers
satisfied users worldwide
Made in Germany
Seamlessly integrated into Windows and Office
In right-click dialogs and share-panes
E-mail encryption for Outlook
Cryptshare for Outlook is an add-in for Microsoft Outlook that automatically connects to your Cryptshare Server. Cryptshare for Outlook enables you to encrypt both the email content as well as the attachments securing both. Sending secure or large messages from Outlook is just one mouse click away.
Cryptshare for Outlook works with an MS Exchange server or any other POP/IMAP/SMTP server in the background making the normal e-mail size restriction irrelevant since attachments are being handled by the Cryptshare server significantly reducing the burden on your e-mail servers and saving you money.
By offering Cryptshare directly inside the primary office tool you significantly increase the use of and benefits associated to Cryptshare. Your users are encouraged to use Cryptshare more often so improving your ROI. In addition the option to encrypt both the e-mail and the attachment brings a significant enhancement to the security of your Outlook use. It deals with all of the attachment handling making the use of Cryptshare more convenient since your staff are using the normal e-mail workflow. Sent items are stored in the sent folder. The files are kept or replaced by file names depending on size.
- Send encrypted e-mails ad-hoc to any recipient without having to exchange certificates, install software or setup user accounts in advance.
- Send attachments of any size securely from your MS Outlook client with a simple mouse click taking the load off your e-mail infrastructure.
- The standard e-mail size limit in your and in your recipient's infrastructure is no longer a handicap for successful communication with your clients and partners.
- Send encrypted e-mails and large files right out of your common MS Outlook environment with just one mouse click. Cryptshare is self-explanatory - no training required.
- Minimum administrative effort required - you don't need to set up user accounts, you don't need to exchange, install or maintain certificates and transferred files will be deleted automatically by the system.
Cryptshare for Outlook is installed into the MS Outlook client as an add-in and there are several fast and easy ways to deploy this to your users. No software installations or settings are necessary on server side. You can use an MS Exchange server or any POP3/IMAP/SMTP mail service for Cryptshare for Outlook.
The add-in communicates directly via https from the user's client computer with the Cryptshare system to hand over the attachments and retrieve download information. After the files are ready, the add-in will add the download information and send the e-mail in the normal way.
Cryptshare for Outlook comes with an installation routine that you can use to install on your local machine or use with your software distribution system to roll out on a larger number of client computers. All settings can be pre-defined or managed centrally, so that users can start working right away. Personal configuration data can be modified by the user if required.