Secure emails and large attachments in Notes
With the Cryptshare for Notes integration
Flexible and intuitive
Three modes of operation can be used in any combination:
Set up server-side rules in your Domino Directory or using any third-party product that can apply rules to mail routing. Simply define which messages are to be processed by Cryptshare. If a user sends an email that is being processed by Cryptshare the user will receive a notification.
Manual mode using the Cryptshare Icon
Users may wish to use Cryptshare even though policy does not demand it, for example if very confidential information is to be sent. In this case the Cryptshare Icon in the toolbar can be used. Clicking on the toolbar icon, the Cryptshare email form will open allowing you to write your message, attach your files and set the options for your secure transfer, including the encryption of your email message as well as the files to be shared.
Manual mode using a Widget
The Cryptshare for Notes Widget in the Notes Client's sidebar provides a third option to access Cryptshare. You can drag & drop files from other Notes applications quickly into the Widget, enter recipient addresses, subject, text and set transfer options very easily without having to leave the application you are currently working in.
Together these optional operating modes bring flexibility and strength to your HCL Notes system, but above all Cryptshare is very easy for your staff to understand and use. Administrators will love the fact that no changes need to be made to any standard database templates at all.
Making HCL Notes better.
Cryptshare for Notes extends your existing HCL Notes infrastructure by important communication functions:
Security and compliance
It allows your users to exchange encrypted email with any external contacts without having to install software, certificates or user accounts in advance. It is not only an easy and safe alternative to the use of cloud services for the exchange of large files, but also much more flexible than S/MIME and PGP for encrypted email communication. In addition, you gain complete traceability of all messages and files sent or received using Cryptshare for Notes.
Exchange of large files and messages
Size limits when sending or receiving file attachments become obsolete without adding additional load to your email infrastructure. Cryptshare detaches files from Notes email messages or converts entire messages into files. The files are automatically uploaded to the Cryptshare Server. The recipient will receive easy to understand information, including a download link, through which he can retrieve the content provided.
Productivity through usability
Cryptshare for Notes makes using Cryptshare even easier, because users remain in their familiar groupware environment. On request, sent messages can be stored in the mail database of the user.
External recipients can open and store encrypted messages directly in their common mail program. By defining rules you can ensure that the benefits of Cryptshare for Notes are automatically used if your company standards require.
Easy exchange with external recipients
External recipients have the ability to respond confidentially using the Cryptshare web application. They can also send large files to you, even if restrictions on the maximum size of email messages exist in their own email system.
Recall email in Notes
This happens to everyone and can turn into a real risk, because such a mistake by any employee can become a security risk, especially for valuable data. How can you avoid accidental leaks or loss of information such as
- Trade secrets
- Personal data
- Patient data
- Constructional plans
With Cryptshare's Revoke feature, human error can be corrected even after the fact. This offers your employees a safety tool that alleviates the stress in cases where files were sent by mistake. At the same time, you significantly reduce the overall risk of data loss for your company.
Advantages of securing email in Notes with Cryptshare
- Encryption of email
- No size limit for transfer of files
- Documentation of all activity for compliance
- No user accounts needed
- No exchange of certificates needed
- No software installation needed
- All stored files encrypted
- Secure file transfer
- LDAP Integration
Learn more about Cryptshare
DatasheetMaking email better with
Cryptshare for Notes.
Case studySecure Data Exchange for Insurance Companies
It was particularly challenging to find a solution that was both easy to use and sufficiently secure. The solution needed to be flexible for everyone - especially for all partners. In addition to the independent operation by the employees, the solution needed to integrate easily into the existing systems, above all the HCL Notes email client. Simple interfaces for exchanging files were therefore a prerequisite...
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