Why most companies need e-mail encryption...
...but not all of them use it yet.
Companies and the public are confronted with an ever increasing volume of electronic communication. Messages and files containing sensitive information need to be exchanged securely and conveniently around the globe. Consumer platforms and apps, mostly financed through collection of data and advertising, steadily grow and extend their reach. Meanwhile, organisations see themselves confronted with multiple challenges and threats: Criminals, competitors and foreign governments want to get hold of their sensitive data.
Why most companies need encryption
In order to protect businesses and their clients, there are laws, regulations and internal compliance standards that have to be followed. The European EU Data Protection Directive 95/46/E that is expected to be replaced soon by the General Data Protection Regulation (GDPR), or the Australian Privacy Principles (APPs) are just two of many examples in the field. Aside from such general regulations there are also topic- and industry-specific laws like the US Health Insurance Portability and Accountability Act (HIPAA) that makes sure that patients’ data are handled in a secure way or in the real estate business, the Consumer Financial Protection Bureau (CFPB) regulates the privacy of clients. While these are only a few examples there is an increasing tendency for more laws and specific regulations to come.
Why not everyone wants to use e-mail encryption.
While employees are used to the convenience of consumer grade technologies, those tools rarely comply with carefully established security standards and privacy regulations. Current available technologies such as S/MIME or PGP are often too complicated to install and use, leave metadata vulnerable and do not solve the problem of exchanging large file attachments. Professional solutions that try to resolve those issues can be very costly and are typically complex.
How can we overcome the barriers to use?
Organisations should enable all email users and their external communication partners to securely exchange e-mails and large files in a convenient way. To lower the barriers no user accounts, lengthy set-ups or exchange of certificates should be required. The user interface should be self-explanatory so that anybody can use it easily.
Cryptshare makes e-mail better by adding security, an audit trail and unlimited file size capability to your existing e-mail system. It enables you to fulfil the security standards your business must comply with by policy and provides your users with the tools and control they need.
How e-mail encryption works with Cryptshare:
A short animation
Advantages of Cryptshare:
- Easy to use
- No file size limits
- Logging of all transfers
- Versatile at work
- Bringing compliance
- Making e-mail better!
"Like many specialist engineering companies we exchange files with customers, suppliers and partners very often. By using Cryptshare we reduced the effort and the cost for these file transfers significantly. In addition Cryptshare increased safety and security of the content of the files compared to the previous use of e-mail. The very easy-to-use interface makes user acceptance of Cryptshare very fast and the acceptance of Cryptshare is so good that even in-house file transfers are now made via Cryptshare."
Klaus Knayer, Chief Information Officer
Recaro GmbH & Co. KG