Stay in your familiar working environment

With the Cryptshare integration for IBM Notes

By offering Cryptshare directly inside the primary office tool used by your staff you will significantly increase the use and benefits of Cryptshare.

By setting up rules you can ensure that certain contents sent by Notes users are handled automatically by Cryptshare.

In addition you can provide Cryptshare functionality with just one mouse click in the Notes Client so your users are encouraged to employ Cryptshare more often and so gain benefits from easy access to the large file handling and high security available to them.

Send and receive

With the Cryptshare for Notes integration

Flexible and intuitive

Screenshot of Cryptshare for Outlook integration.

Three modes of operation can be used in any combination:

Automatic mode

Set up server-side rules in your Domino Directory or using any third-party product that can apply rules to mail routing. Simply define which messages are to be processed by Cryptshare. If a user sends an e-mail that is being processed by Cryptshare the user will receive a notification.

Manual mode using the Cryptshare Icon

Users may wish to use Cryptshare even though policy does not demand it, for example if very confidential information is to be sent. In this case the Cryptshare Icon in the toolbar can be used. Clicking on the toolbar icon, the Cryptshare e-mail form will open allowing you to write your message, attach your files and set the options for your secure transfer, including the encryption of your e-mail message as well as the files to be shared.

Manual mode using a Widget

The Cryptshare for Notes Widget in the Notes Client's sidebar provides a third option to access Cryptshare. You can drag & drop files from other Notes applications quickly into the Widget, enter recipient addresses, subject, text and set transfer options very easily without having to leave the application you are currently working in.

Together these optional operating modes bring flexibility and strength to your IBM Notes system, but above all Cryptshare is very easy for your staff to understand and use. Administrators will love the fact that no changes need to be made to any standard database templates at all.

Making IBM Notes better.

Screenshot of Cryptshare for Notes outbox process.

Cryptshare for Notes extends your existing IBM Notes infrastructure by important communication functions:

Security and compliance

It allows your users to exchange encrypted email with any external contacts without having to install software, certificates or user accounts in advance. It is not only an easy and safe alternative to the use of cloud services for the exchange of large files, but also much more flexible than S/MIME and PGP for encrypted e-mail communication. In addition, you gain complete traceability of all messages and files sent or received using Cryptshare for Notes.

Exchange of large files and messages

Size limits when sending or receiving file attachments become obsolete without adding additional load to your e-mail infrastructure. Cryptshare detaches files from Notes e-mail messages or converts entire messages into files. The files are automatically uploaded to the Cryptshare Server. The recipient will receive easy to understand information, including a download link, through which he can retrieve the content provided. 

Productivity through usability

Cryptshare for Notes makes using Cryptshare even easier, because users remain in their familiar groupware environment. On request, sent messages can be stored in the mail database of the user.
External recipients can open and store encrypted messages directly in their common mail program. By defining rules you can ensure that the benefits of Cryptshare for Notes are automatically used if your company standards require.

Easy exchange with external recipients

External recipients have the ability to respond confidentially using the Cryptshare web interface. They can also send large files to you, even if restrictions on the maximum size of e-mail messages exist in their own e-mail system.

Do you use Notes?

Try the Cryptshare integration!

System requirements

Cryptshare for IBM Notes is an add-on to your existing Cryptshare solution. To be able to use Cryptshare for IBM Notes, a Cryptshare Server/Appliance/Virtual Appliance of version 3.x is required.

Domino Server requirements (mandatory for all operating modes)

  • BM Domino Server Version 8.5 or higher based on one of the following operating systems:

    • Windows 2008 Server (32bit or 64bit)
    • Windows 2012 Server (32bit or 64bit)
    • Linux (all versions supported by Domino)

  • Java JVM 1.6.0 or higher
  • Your firewall has to allow an SSL connection (port 443) from your Domino Server to your Cryptshare Server/Appliance/Virtual Appliance.

If you have further questions head over to our wiki or contact us.

Notes Client requirements (for use of Cryptshare Toolbar Icon)

  • IBM Notes Client Version 8.5 or higher
  • Windows Vista (32bit or 64bit),
  • Windows 7 (32bit or 64bit)
  • Windows 8/8.1 (32bit or 64bit)
  • Windows 10 (32bit or 64bit)

No changes have to be made to any standard IBM database templates at all, but this can be done as an option.