While private users have to decide how much of their data, pictures, and lifetime events they want to expose, companies and public institutions have different obligations: Enterprises need to protect innovation and all manner of customer data during secure communication and storage. For public administration there are personal records, application forms and governmental information to be secured.
And there are many emerging innovative use cases where secure electronic communication not only protects sensitive private and public data but can actually save time and money. For example, the public need to be able to communicate in a confidential manner with their government representatives and institutions like courts and administrative offices - often with huge amounts of confidential data.
One prominent example are court bundles. The documentation surrounding a court case can rapidly expand to fill many boxes with paper files, images, video and audio recordings and much more. Sending those around via courier to those involved for examination and for court action is expensive and time consuming. Many county courts now digitise these records to create an electronic court bundle. As these always contain very sensitive information and are made up of large files exchanging them creates a challenge as e-mail won’t work due to file size limitations and lack of security and consumer grade services are too vulnerable to attacks.
One way of solving this problem is to implement a professional solution that offers the opportunity to exchange sensitive messages and large files to and from the court with those involved and their professional advisers. Either via a web-interface that can be reached by all or by add-ins for common working environments like IBM Notes or Microsoft Outlook. This way files and messages can be shared easily quickly and securely bringing usability and acceptance, and saving time and money.
Advantages of such a solution over typical cloud solutions or open-source-encryption methods (Is S/MIME and PGP the right approach to protect electronic communication?) are:
- Higher acceptance through usability. If professional or public communication partners don’t have to install additional software or exchange certificates they will be more likely to use these tools.
- More security. A professional solution should be possible to install in an organisation’s own it-infrastructure (preferably behind the firewall) keeping the data under tight control.
- Malware protection. With the right technology data can be scanned for viruses and malware before they enter and leave the organisation, preventing ransomeware or other malware attacks.
- Free flow of communication. The right solution offers a licensed organisation the option that all internal and external communication partners can make use of the tools, not just the organisation internally.
- No certificates
- No user accounts
- No additional software installation
Various public authorities around the world make use of Cryptshare in order to keep their digital communication secure - especially around legal processes. Among them many city and county councils, Police forces, as well as state parliaments and municipal works.
Find some of our customers' success stories below or see for yourself by trying Cryptshare for free.